**The following information is in the process of being updated for summer 2021. Please check back often or contact NSURE@uga.edu for more information.**
The following MUST be completed by the deadlines stipulated below. You will not be permitted in a lab without completing all requisite paperwork and processes.
|Critical Tasks||Point of Contact||Deadline|
|Complete and return the Participant Information Form.||Scan and send it directly to NSURE@uga.edu.||Monday, May 3, 2021|
|Register as a vendor with UGA (directions below).||UGA Payroll – 706.542.0202, then prompt #2||Friday, May 17, 2021|
|Complete all electronic compliance and safety training||Instructions TBA||May 24, 2021|
|Submit the Immunization Form and the UGA Medical Insurance Form.||NSURE@uga.edu||May 24, 2021|
Please plan to arrive on campus by the first day of the program (Monday, May 24). The agenda for your arrival is detailed below.
If you’re arriving by car, please park in the lot adjacent to Mary Lyndon Hall (310 Sanford Drive, Athens, Ga 30609-4211). Again, check-in will be in the 1st floor lobby of Myers Hall. Myers Halls is located directly behind Mary Lyndon Hall.
If arriving by plane, please see the FLYING + AIRPORT SHUTTLE section below.
NOTE: You will be reimbursed for a portion of your travel costs. You will be compensated for your arrival expenses sometime after orientation. Your return expenses will be reimbursed to you shortly after the end of the program. To ensure that your repayment is not delayed, please register as a UGA vendor at your earliest convenience (see VENDOR REGISTRATION below).
Hartsfield-Jackson Atlanta International Airport (ATL) is the largest airport close to Athens. It’s approximately 1.5 hours from Athens, so you will need to take a shuttle service from the Atlanta airport to the UGA Campus. Groome Transportation offers 23 shuttle rides daily between the Atlanta airport and UGA. Once you have your flight information, make a reservation with Groome (on their website or by phone 706-612-1155). Ask to be dropped off at the Georgia Center at UGA. Someone from the NSURE program will be there to greet you and bring you to your dorm. If you do not see your escort when you arrive at the GA Center, please call the NSURE Program Coordinator, Abigail Butcher – 706-389-1169.
If you are driving to UGA, your destination will be the Mary Lyndon Residence Hall – 310 Sanford Dr, Athens, GA 30605.
The NSURE program coordinator will be waiting for you in the Myers Hall lobby between 12:00 – 4:00 PM to help you check in. Please arrange your travel so that you arrive within that time frame. Late check-in needs to be discussed with and approved by the program coordinator. We have a UGA campus map for your reference.
If you need a parking permit, please contact the program coordinator to let them know – NSURE@uga.edu. With proper notice, you will receive your permit upon arrival.
You will be reimbursed for a portion of your travel costs in the form of a check approximately 2 weeks after you arrive. Your return expenses will be reimbursed to you shortly after the end of the program. (A check will be mailed to your home address.) To ensure that your repayment is not delayed, please register as a UGA vendor at your earliest convenience (see VENDOR REGISTRATION below).
After you register as a vendor, you can either scan and email your travel receipts to NSURE@uga.edu or you can bring them with you to orientation. Please note that plane ticket and shuttle receipts MUST show the ticketing information, the price, and payment. You will need these to be reimbursed. Many times, a travel company will send an email with the itinerary, omitting the payment information. We need a document indicating that a fare has been paid to reimburse you. (The document will usually say something like, “Paid by Mastercard XXXX-XXX-XXX-###.)
The UGA reimbursement amount is $0.56 per mile (updated Jan. 21). Google Maps will be used to determine the number of miles from the permanent address you give to the UGA campus. If you keep your car on campus, you will receive a UGA campus parking permit when you arrive.
In order to be paid your stipend and reimbursed for your travel, you MUST be registered in the UGA vendor system. If you do not register before you arrive on campus, your stipend check may be delayed.
IMPORTANT: If you would like to have your checks direct deposited, you will need to prepare two documents before you start the registration process below:
You should have these two documents complete and scanned in as pdf files when you start the process, then you can attach them according to the instructions below.
**Once you create a vendor account, there is no way to log back in to augment your profile. Therefore, send any desired changes to email@example.com and UGA Payroll will update your account on your behalf.
Questions? Please contact Kim Brown in UGA Payroll – 706-542-0202, then prompt #2.
After you register as a vendor with UGA, you will then be eligible to receive your stipend, food allowance, and reimbursement for travel. Such payments will be distributed over approximately 5 checks. You should receive your first check within 2 weeks of arriving.
Paperwork for your checks will be prepared and ready for you to sign when you arrive. Because it can take over a week for checks to be released by UGA Accounts Payable, you will need to have access to funds to cover your cost-of-living expenses for approximately two weeks after you arrive.
Please make sure you have sufficient funds before the first check (approximately two weeks). For check deposits and ATMs, Wachovia, SouthTrust, SunTrust, and Bank of America have ATM machines at Tate Plaza next to the UGA bookstore. There is also an ATM located in Russell Hall and the Ramsey Center. The stipend you’ll receive is pre-tax; however, you will not receive a W-2 form from UGA because you are not a UGA employee. Please report the stipend as income on your annual tax return.
You will be staying at the Mary Lyndon Residence Hall on the UGA campus. All participants will occupy a single room. Prior to arriving, we kindly encourage all students to vaccinate. Additionally, students are required to review UGA Housing’s COVID health and safety policy. Please note: complying with these stipulations is mandatory. Failure to do so may result in dismissal from the program.
A description of the residence hall and a typical room with a virtual tour can be found here. Guidelines for living in this newly refurbished dormitory will be provided to you upon your arrival. You are expected to abide by these guidelines. Bring towels and sheets (80” twin) or be prepared to purchase them at a local store on the arrival day. There is a common kitchen area in the building and cookware will be provided. Your room does not have a refrigerator.
The Mary Lyndon Residence Hall has laundry facilities. Please have quarters for the machines.
You are responsible for most of your meals while on campus. You have a few options.
You will receive your summer UGA student ID during orientation. The ID card can be used for Bulldawg Bucks for doing laundry, eating in dining halls, and purchasing from vending machines. You can also use the student ID to ride the campus buses for free. You can activate your ID card with Bulldawg Bucks near the Myers check-in desk. You have wireless internet in your rooms. All you need is your ID card and associated UGA MyID to access.
Your temporary UGA student ID will allow you to access the Ramsey Student Center for a small membership fee. This massive facility encompasses 420,000 square feet — the equivalent of 5.5 acres of building — and the variety offered is as vast as the area covered. Five gymnasia, three swimming pools, three multipurpose rooms, a climbing wall, ten racquetball courts, two international squash courts, a strength and conditioning room, a one-eighth-mile jogging track, an outdoor equipment rental room, and an outdoor resource center are all available under one roof.
It is the responsibility of the individual student to have their own health insurance. Due to COVID safety concerns, participants now have access to the University Health Center. More details will become available closer to the start date.
Please made sure that you can financially support yourself for the first 2 weeks of the program until your first check arrives. Those expenses primarily relate to food and travel.
You will need to provide your own towels, extra-long twin bed sheets (80”), blankets, pillows, and a laundry bag. You can bring them with you when you travel, them to Athens beforehand (see address below), or purchase them when you arrive.
Summer in Athens is hot and humid, so plan accordingly. There are usually opportunities for outdoor recreation such as hiking, swimming, kayaking, etc.
Shirts that covers the stomach and lower back as well as the upper arms, long pants, shoes that completely cover the foot. And NO contact lenses. These requirements are for your personal safety in the lab. Please follow these guidelines closely.
Please note: the average temperature of Athens, Georgia in May, June and July is between 80 and 90 F, average raining days are approximately 10 per month.
Detailed information about schedules will be distributed when you arrive. However, in general, you should expect to spend approximately 32 hours per week in your lab, and approx. 8 hours attending other program activities, including:
After check-in in the Mary Lyndon Hall, students will meet at <<TBD time>> at the entrance and go on a group shopping trip to stock up on groceries and other essentials. Program staff will provide transportation to a local Wal-Mart. You will be responsible for the cost of your shopping.
All lab absences (daily or holiday) should be cleared with your individual lab mentor. Unless your research requires that you be in the lab, Friday, July 5 is a holiday. Please check with your mentor to see if you will need to be present in the lab on that day.
Connecting to UGA_Visitors_Wifi
The University of Georgia offers a self-service wifi network for guests and visitors, UGA_Visitors_Wifi. Guests can connect to this network through a self-service portal without contacting the Help Desk for a password.